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In order to free up storage in Google Workspace, on February 1, 2024, the Google accounts of anyone who has had no active affiliation with the university for more than 6 months as of that date will be deleted. This applies to faculty, staff, affiliates, etc. who have left the university and as a result no longer have any active affiliation with the university. This also applies to alumni who no longer have an active university Google Workspace account.

The university will phase out Google Workspace as a service available to alumni in summer 2023. You will retain your CWRU email address and we will provide a forwarding service so you can have your CWRU email delivered to the personal email address of your choice. However, you will no longer have access to a Gmail mailbox, Docs, Sheets, Slides, Drive, Photos, or any other Google service through your CWRU account.

Google will end unlimited Google Workspace (Gmail, Google Drive and Google Photos) storage for Case Western Reserve users starting July 2024—a change that requires the university to reduce its storage in those platforms by roughly 75%. [U]Tech will apply a 100 GB cap per user for Google Workspace beginning 11/2/2022

Google’s new Privacy Policy took effect March 1st, 2022 and combined nearly 70 separate privacy policies into one. The revision allows Google to combine information provided in one app with information gained from other Google apps, which allows for app interactivity. For example, Google can offer spelling suggestions for friends’ names based on how you’ve typed them in the past.

Google Drive is a cloud-based service that offers the CWRU community with space for storing files. Drive simplifies your work by automatically synchronizing the latest version of your files across the web and all your devices.

This article provides links to Google documentation around various Google Apps topics.

CWRU users have a Google Apps passphrase in addition to their CWRU Network ID passphrase. The Google Apps passphrase is required for using client applications such as Outlook and other mail clients.