Onbase - Requesting an OnBase User Account

For users requesting access to OnBase or a new OnBase account, please review the following.

Users may ask for one of the following:

• Access to the Student Employment Acknowledgement Form.
• Access to the OnBase Hire Forms.
• OnBase access for <task x>.
• OnBase Account for <task x>.

Account request type:

• Student

  • Account Creation: Your OnBase account will be created automatically the first time you access the Student Employment Acknowledgement Form. No additional steps are required. Students do not sign SE Hire Forms

    • ​​​​​​​​​​​​​​Submission Confirmation: You will receive a confirmation email from NoReply@case.edu within 15 minutes of submitting your form.

    • ​​​​​​​Access or Submission Issues: If you experience any issues accessing or submitting the form, please complete the Student Access Issue Form. ​​​​​​​

• Student Worker Supervisor

  1. If you are a Supervisor of Student Workers who needs to sign and submit Student Employment Hire Forms (Supervisors do not sign the SE Acknowledgement Forms)

     • Provide your 7-digit Employee ID
• Staff & Faculty
  1. If you need an OnBase account or particular access privileges in OnBase 
     • AND you are a Manager/Supervisor
       1. Provide, for each user requiring a new account,:
          1. First name (no nicknames)
          2. Last name
          3. Case Network ID
          4. Whether they are student/temp/regular employee
          5. Desired Role within OnBase or a current User with the desired permissions to be copied for the new User.
     • AND you are not a Manager/Supervisor
       1. Contact their Supervisor and ask them to submit the request.

*** If you will be indexing invoices for Accounts Payable, this additional training course is required.***

*** If you are NOT a Student or Supervisor requiring access to Hire Forms, new OnBase, please complete this training before requesting access.***