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To improve email security and reduce the threat of phishing and spam, major email providers are implementing changes to verify that email is actually sent from the domain it claims to be sent from. Google and Yahoo/AOL have stated that, starting in February 2024, any piece of email that cannot be authenticated will be quarantined (in other words, sent to the recipient’s Spam/Junk Mail folder).

How to unsubscribe or leave a Google Group

In order to free up storage in Google Workspace, on February 1, 2024, the Google accounts of anyone who has had no active affiliation with the university for more than 6 months as of that date will be deleted. This applies to faculty, staff, affiliates, etc. who have left the university and as a result no longer have any active affiliation with the university. This also applies to alumni who no longer have an active university Google Workspace account.

The university will phase out Google Workspace as a service available to alumni in summer 2023. You will retain your CWRU email address and we will provide a forwarding service so you can have your CWRU email delivered to the personal email address of your choice. However, you will no longer have access to a Gmail mailbox, Docs, Sheets, Slides, Drive, Photos, or any other Google service through your CWRU account.

Starting April 24, 2023, Gmail will begin rejecting messages that contain more than one RFC-mandated single instance header in order to better protect you from spam and abuse.

FAQ around Google Shared Drives

Google will end unlimited Google Workspace (Gmail, Google Drive and Google Photos) storage for Case Western Reserve users starting July 2024—a change that requires the university to reduce its storage in those platforms by roughly 75%. [U]Tech will apply a 100 GB cap per user for Google Workspace beginning 11/2/2022

Google’s new Privacy Policy took effect March 1st, 2022 and combined nearly 70 separate privacy policies into one. The revision allows Google to combine information provided in one app with information gained from other Google apps, which allows for app interactivity. For example, Google can offer spelling suggestions for friends’ names based on how you’ve typed them in the past.

Google Takeout allows you to download a data archive from Google.

Google Drive is a cloud-based service that offers the CWRU community with space for storing files. Drive simplifies your work by automatically synchronizing the latest version of your files across the web and all your devices.

‌Hold impromptu meetings on the go, virtual training classes around the world, remote interviews, and much more.

With Google Chat and Meet, you can exchange chat messages or hold video meetings with multiple people across the globe at once.

If you prefer to work on non-Google formatted files from your desktop, you can install Google Drive for desktop.

There are three primary ways by which to use Case Western Reserve email from your mobile device: the Gmail mobile app, the device's built-in email app or the device's web browser.

A separate page has been set up for the creation and deletion of Google Groups at case.edu to ensure that a group’s email address does not conflict with a format reserved for other uses.

You can choose who receives email replies to posts in your Group. Using the “Post Replies” setting, Group managers can decide if an email is automatically sent to the entire Group, or if it’s shared with a smaller group of people.